Accounting Staff - Accounts Payable

Accounts Payable - Check Disbursements
Duties and Responsibilities:
(1) Invoice Processing
• Invoices are analyzed according to its invoice date, due date and payments terms.
• Vendor Invoices are entered into the system and distributed to the proper general ledger accounts.
(2) Check Processing
• Vouchers are selected for payment by individual invoice, due date.
(3) List of Checks for Releasing
• Prepared List of Checks for releasing necessary to advice Finance Manager for additional fund transfer to bank account.
(4) Payment Application
• Advice General Ledger Specialist to apply payments for those processed checks.
(5) Update Check Register
• Checks Payments to Suppliers are manually encoded through Check Register Template. Payments details are indicated for ease reference such as Date of Check, Check Number, Particulars, Amount.
(6) Aging Report (Accounts Payable Aging)
• Extracts Aging Report usually done after the cut-off specified
• Reconciles all related general ledger and accounts payable transactions posted since the last closing date to find the erroneous or missing transaction.
(7) Manual AP Entries and Expenses Accrual
• Prepares Summary of Manual Entries for one time supplier transaction and other necessary entries.
• Prepares accruals for expenses not incurred for the month.
(8) Update Supplier’s Folder
• Supplier has its own folder for reference including contract or agreement that must be updated monthly.
(9) Processing of Statutory Payment and BIR Withholding Tax
• Prepare the summary list of employees to be process the payment to governement agencies for SSS, Philhealth and HDMF
• Prepare the summary of Withholding tax dedducted from the payment to vendor on a monthly basis
 

Expenses Schedule:
Duties and Responsibilities:
• Schedule of expenses must be provided at the end of every month for
Better analysis and monitoring of expenses.
• Prepares Adjusting entries for the expenses posted incorrectly.
Cash Flow
• Share Bank statement to Group Tresury on a weekly and monthly basis with the details of inflow and outflow.

Qualifications:

• Bachelor's Degree in Finance or any related education
• Has relevant experience in Accounts Payable
• Willing to work fulltime onsite at West McKinley Hill, Taguig City
• Ok for a fixed-term contract of 1 year